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Important: The new FirstVoices is still under construction and is currently optimized for use by Language Administrators and Editors. Assistants may experience limited functionality as we continue to optimize for this role. (Find a bug? Email hello@firstvoices.com!) |
Understanding language team roles
When someone requests to join a language site, the Language Administrator can choose which level of access they will receive. Different levels of access can affect what different people are able to do within your language site.
Community access role | Member |
Language Team roles | RecorderAssistant, Recorder with ApprovalEditor, Language Administrator |
There are three different roles that language team members can be assigned. Choosing which role to assign to each person on the team will support you in managing your team’s workflow.
RecordersAssistants: have a login; can upload and edit private entries; can make private draft suggestionsRecorders with Approval
Editors: have a login; can upload , edit, and publish entries; can approve draftsand edit all entries; can delete and hide/publish entries
Language Administrators: have a login; can upload, edit, delete, and hide/publish all entries; can approve drafts; can edit the language homepagesite pages and widgets; can add site members and team members; can generate and view reports
Members of the language team can use and access the Dashboard, which is where you can make changes and additions to language entries and the language site depending on your role.
The Dashboard area can't be accessed by the general public.
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Does your team have a process where some team members' work must be reviewed or approved by others? We would love to hear from you as we design new a workflow for the FirstVoices “Assistant” role! Contact hello@firstvoices.com to let us know your workflow and thoughts. |
As team members on a FirstVoices project, it is important to communicate with each other about project goals, workflows, and challenges. It is also necessary to keep track of your information and how you exchange. Some of this information is called metadata or ‘the information about your information’.
All roles will work with metadata, but may do so differently depending on their focus. For example, an Assistant might track and record this information while an Editor or Language Administrator will provide oversight and ensure that file naming conventions are consistent.
To learn more about how to ensure the efficient transfer of information, what metadata is, and how it relates to your project, then follow theses links below:
Differences between the roles
Member |
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Assistant |
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Editor | Language Administrator |
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Members are not a part of the language team, but have access to 'Members Only' content on your |
language site. Read more about |
Assistants are members of community-based teams responsible for creating language sites. |
Assistants have the ability to create and edit |
entries that remain private to their team. Their work must be reviewed by a Language Administrator or Editor to be published. They are not able to change the visibility of entries or delete them. |
They do not have any other administrative controls. |
Editors are members of community-based teams responsible for creating language sites. |
Editors have the ability to |
create and edit entries |
that are visible to the public, as well as to publish or delete content. They are able to supervise |
Assistants and the quality of their work. They have full access to manage language entries, but |
do not have any other administrative controls. | The Language Administrator is the leader of a community-based team responsible for administering FirstVoices language sites. Language Administrators have access to all language team features on FirstVoices. They are able to supervise all other team members, edit the homepage, and approve membership on the site. They design and maintain all features of the language site. |
These people can:
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These people can |
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Create drafts to suggest changes on public entries
These people can |
This person can also:
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Apply changes from Recorder drafts
These people can:
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Administrator accounts are created by the FirstVoices staffteam. Contact hello@firstvoices.com to to set up a new Language Administrator account or to change an existing team member’s role. |
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Is your team also working on a Digitization project? If so, |
check out how to integrate roles between the components |