Important: The new FirstVoices is still under construction and is currently optimized for use by Language Administrators. Recorders may have limited functionality at this time.
Understanding language team roles
When someone requests to join a language site, the Language Administrator can choose which level of access they will receive. Different levels of access can affect what different people are able to do within your language site.
Community access role | Member |
Language Team roles | Recorder, Recorder with Approval, Language Administrator |
There are three different roles that language team members can be assigned. Choosing which role to assign to each person on the team will support you in managing your team’s workflow.
Recorders: have a login; can upload and edit private entries
Recorders with Approval: have a login; can upload and edit all entries; can delete and publish entries
Language Administrators: have a login; can upload, edit, delete, and publish all entries; can edit the language site pages and widgets; can add site members and team members
Members of the language team can use and access the Dashboard, which is where you can make changes and additions to language entries and the language site depending on your role.
The Dashboard area can't be accessed by the general public.
Does your team have a process where some team members' work must be reviewed or approved by others? We would love to hear from you as we design new a workflow for the FirstVoices Recorder! Contact hello@firstvoices.com to let us know your workflow and thoughts.
As team members on a FirstVoices project, it is important to communicate with each other about project goals, workflows, and challenges. It is also necessary to keep track of your information and how you exchange. Some of this information is called metadata or ‘the information about your information’.
All roles will work with metadata, but may do so differently depending on their focus. For example, a Recorder might track and record this information while a Recorder with Approval or Language Administrator will provide oversight and ensure that file naming conventions are consistent.
To learn more about how to ensure the efficient transfer of information, what metadata is, and how it relates to your project, then follow theses links below:
Differences between the roles
Member | Recorder | Recorder with Approval | Language Administrator |
|---|---|---|---|
Members are not a part of the language team, but have access to 'Members Only' content on your language site. Read more about access: | Language Recorders are members of community-based teams responsible for creating language sites. Language Recorders have the ability to create and edit words. Their work is typically reviewed by the Language Administrator or Recorder with Approval. They are not able to change the visibility of entries or delete them. They do not have any other administrative controls. | Recorders with Approval are members of community-based teams responsible for creating language sites. Recorders with Approval have the ability to not only create and edit entries but also change the visibility of them and delete them. They are able to supervise Recorders and the quality of their work. They have full access to manage language entries, but do not have any other administrative controls. | The Language Administrator is the leader of a community-based team responsible for administering FirstVoices language sites. Language Administrators have access to all language team features on FirstVoices. They are able to supervise all other team members and approve membership on the site. They design and maintain all features of the language site. |
These people can:
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Administrator accounts are created by the FirstVoices team. Contact hello@firstvoices.com to set up a new Language Administrator account or to change an existing team member’s role.
Is your team also working on a Digitization project? If so, check out how to integrate roles between the components: Roles in your Digitization Project