Understand FirstVoices user groups

The language entries your team collects and uploads make up your language site. Entries can be either Team Only, Members Only, or Public, depending on which settings you choose.

Anyone who visits your site is part of a different user group. The user group determines which of your language entries they can see.

Language team users

Language teams include the individuals who are part of your FirstVoices project. There are three roles within a language team: Assistants, Editors, and Language Administrators.

All users with these roles can view ‘Team Only’ content.

Read more about the differences between these roles: Team roles on FirstVoices

Other user groups

Other users include individuals who are visiting FirstVoices primarily to view the language content. There are three types of other users:

• Public Users: visitors to FirstVoices without a login

• General Members: have a login for FirstVoices in general, but not to any language site

• Community Members: have requested membership to a specific language community site, are approved by the Language Admin as part of the language community, can see ‘Members Only’ content on that site

These user groups are not part of the language team and do not have access to the Dashboard.

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Understand entry visibility

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Language entries are added, edited, changed or removed by members of the language team. Entries are assigned different statuses which determine who can and can't see the entries.

• Team Only

  • Automatic status for newly created entries

  • Can only be seen by the language team

• Members Only

  • Can by seen by the language team and community members with login access to that language

• Public

  • Can be seen by anyone who visits that language site on FirstVoices, does not require any special login access to view

  • Can be shared, can appear in shareable areas of FirstVoices such as “Word of the Day”.

Open

If you are logged in as a site member or language team user, private ‘Team Only’ and ‘Members Only’ entries are marked with a reduced set of actions and a special visibility marker in the menu to indicate that the entry is not public.

Open

Menu for non-Public entries

Change who can see an entry

When Language Administrators and Editors edit any content on their FirstVoices site, the final step will be to mark who has access to that content.

To change the visibility of any content:

1. Access your Dashboard

2. Go to the Edit page for the content you want to update

3. Scroll to the bottom of the Edit form

4. Choose the preferred visibility from the dropdown

5. Press Save