Introduction

FirstVoices hosts custom, interactive alphabets with many useful and interesting features. Custom alphabets on FirstVoices provide features such as:

• Custom alphabetization and search in your Dictionary for words and phrases

• “Listen to each letter” page for learners to hear the sounds of your language

• Alphabet-related games, such as Word Search, Parachute, Wordle

Creating your custom alphabet is an important step in setting up a new FirstVoices site, which will ensure that your site dictionary functions properly and is easy for visitors to use.

In order to set up your alphabet, you will need to create a batch spreadsheet (.csv file) which contains the basic necessary information about your alphabet. This article will help walk you through creating it. The Language Administrator will submit the alphabet information to the FirstVoices team, who are responsible for uploading it to the site.

Prepare your language alphabet

Gather information

1. Identify and finalize the list of characters/letters in your writing system.

   • Existing language teaching resources or dictionaries are a great starting place for this. Many already contain existing lists of letters, or you can identify letters based on existing spellings.

   • If you have already begun uploading words and content to your site, you can examine the letters you are already using.

   • If there is not a standard writing system for your language, or if there are several possible options for how to write, it is a good idea to engage in consultation within your community around the appropriate writing system for your language site.

2. Decide on the correct order for your alphabet.

   • Example: In English, a=1, b=2, c=3...

3. Identify different ways to type the characters/letters in your writing system. For example, lowercase and uppercase versions, or accented versions.

   • Some languages' writing systems use only lowercase letters, or only uppercase letters. If your language’s writing system uses both lowercase AND uppercase letters, you will need to identify the correct symbols for both lower and upper case.
     Example: <k> = <K>, <kw> = <Kw>

   • Many writing systems use accents. In some languages, the accented letter is treated as a separate letter. In others, the accented letter is treated as just another version of the original letter. If your language’s writing system uses accented letters, you will need to provide the correct symbols either as separate letters or as alternate versions.
     Example: <e> = <é>, <a> = <ā> (but not <ą>)

4. (Optional) Identify how people may commonly type your language’s characters if they are unfamiliar with your writing system.

   • Examples:

     • The character < ł > might be equivalent to < lh > using Latin characters.

     • Instead of < ḵ >, learners may only type < k >.

Organize your findings

At the end of this process, you should have a list of the characters in your alphabet and some information about each one. For example:

Record sample pronunciations for your alphabet

FirstVoices language sites allow you to include an audio or video file along with each letter, which can help learners become familiar with the pronunciation. It can be a good learning opportunity to create these recordings while you are setting up the alphabet for the first time.

1. Decide what information should be included in the recording.

   • Some communities include only the sound associated with the character (example).

   • Other communities choose to include more information such as detail about the character itself, or example words using the sound (example).

   • You are encouraged to make whatever decision is most suitable for your project and your community's teaching practices.

2. Make a recording of a speaker producing the character sound and any other information that you decided to include, for each character.

3. Follow these instructions for managing data for your project and naming/storing your audio files.

   • Important: When you are finished, you will need a file for each letter.

Create the batch spreadsheet

The language team must collect their alphabet information into a spreadsheet (.csv) in the correct format for it to be uploaded to FirstVoices.

Download submission template

View and download our template spreadsheet for alphabet submission here:

Add basic information to your alphabet spreadsheet

1. Open the alphabet submission template.

2. Choose the columns you wish to include. CHAR and ORDER are required – the others are optional. If a column is not applicable to your alphabet, you can leave it blank, 'hide' it, or delete it.

3. Enter the information you gathered about your alphabet into the spreadsheet columns. Definitions of each column are in the table below.

Add information about pronunciation files (optional)

1. If you are including media files with pronunciations, collect them into one folder labeled “media”. Ensure the file names do not include any spaces or special characters.

2. Fill out the following columns in the alphabet submission template with information about your files.

3. Double check: Make sure the file name exactly matches what is written in your spreadsheet!

Save and submit the spreadsheet to FirstVoices staff

1. Save your spreadsheet in CSV UTF-8 (Comma delimited) (.csv) file format. The file name for the spreadsheet should follow our batch upload rules.

   • Double check the spreadsheet by closing it and opening it again. Do your special characters all look correct?

2. Send your spreadsheet and folder of media files to FirstVoices as an email attachment to <batch@fpcc.ca>. It is ok to zip your media files for easier attachment.

3. FirstVoices staff will review your batch, perform the upload, and set up alphabet functionality on your site. Please allow 1-2 weeks for this to be completed.

Example alphabet spreadsheets

Check out these helpful sample spreadsheets, demonstrating how to enter a writing system that uses uppercase characters, lowercase characters, or both.