Manage and customize your alphabet

 


Introduction


FirstVoices hosts custom, interactive alphabets with many useful and interesting features. Custom alphabets provide features such as:

  • Custom alphabetization and search in your Dictionary for words and phrases

  • “Listen to each letter” page for learners to hear the sounds of your language

  • Alphabet-related games, such as Word Search, Parachute, Wordle

Although this page uses the term “Alphabet”, FirstVoices is able to handle any kind of writing system including syllabics or spirit markers! Check out some of our sites that use these:

With a custom alphabet set up on your site, visitors will be more easily able to find what they are looking for – just like flipping quickly to the B or W sections of a printed dictionary.

 


Initial setup


It is recommended that you submit an alphabet before publicly launching your language site, otherwise games may not function and your dictionary may appear in a jumbled order.

When setting up the alphabet on your language site for the first time, you will need to submit your alphabet in the form of a spreadsheet (.csv file), which will then be uploaded by FirstVoices staff.

Click here to read more about how to submit your alphabet.

 


Manage your alphabet from the Dashboard


c̕išaaʔatḥ alphabet with audio clip and example word

Once your alphabet letters are uploaded to FirstVoices, the Language Administrator can fill out further information and details from the Dashboard, such as:

  • Audio or video recordings of a speaker pronouncing the letter

  • Links to word entries on your site that use the letter

  • Images or videos that capture the letter

  • Notes with pronunciation help or background information

These details can be updated or customized at any time. It is recommended that each letter have an attached sound file and/or sample word.

Tutorial video

https://www.loom.com/share/b44493cc50ba42649a95678a236fe2eb?sid=9c67aa91-719e-478c-bc9a-00b69ac78503

Steps to manage your alphabet

Only Language Administrators can edit the site alphabet! Check with your FirstVoices team regarding what role and permissions you have on the site.

  1. Log in as a Language Administrator and go to your Dashboard

  2. Click “Edit” in the left sidebar

  3. Click “Edit your Alphabet”

    Button to edit your site alphabet
  4. Choose the letter you wish to edit and click “Edit” (pencil icon)

  5. On the edit form, add supplementary content to help people understand the letter.

    1. Link example words and phrases under “Related content”

    2. Link audio or video files that provide a sample pronunciation

    3. Link images or add notes with any further details about the letter

  6. Press “Save Changes”

 


Request changes to your alphabet


FirstVoices alphabets are designed to be set up all at once and left in place. However, there may be situations where the writing system accepted in your community shifts in some way. Or, you may notice an error in the letters that were originally uploaded.

In these situations, you will need to contact FirstVoices staff to request an update to some aspect of your alphabet letters.

Minor updates to your alphabet

A minor update is one that affects just a few letters or expands your existing writing system. It generally does not change how most of your words look.

Examples:

  • Change a few letters into a different symbol (e.g. ɫ ł)

  • Add a missing letter (e.g. forgot ' )

  • Add uppercase forms to your alphabet, so that uppercase sorts correctly (e.g. add W as a version of w)

Major changes (converting to a new alphabet)

A major update would be one that changes how most words look. An example of major changes could include changing from an alphabet-based writing system to a syllabic writing system (or vice versa), or changing from an English-like practical writing system to an IPA-like system (or vice versa).

 

Option A: Spreadsheet with spelling patterns (Recommended)

  1. Language team members create a spreadsheet mapping the existing spelling patterns to the new alphabet spelling patterns.

  2. The FirstVoices development team will run a script to convert entries with the old spelling/alphabet to use the new spelling/alphabet. The development team will move previous spellings to an “alternative spelling” field, so that the Language Team can look at it when editing/checking entries.

  3. The FirstVoices development team will upload the new alphabet.

  4. Language team members will check entries for errors by going through the word and phrase list view on FirstVoices.

PROS

CONS

ROUGH TIME ESTIMATE

PROS

CONS

ROUGH TIME ESTIMATE

  • Less manual editing than Option B

  • The public won't lose access

  • "Old" spelling can remain published on the language site until the new spellings are checked and verified

  • The automation will likely result in some "spelling" errors and will need to be reviewed

  • Dev Team: 40 hours (Allow ~3 weeks)
    Language Team: 45 hours

 

Option B: Change Alphabet First 

  1. The FirstVoices development team will unpublish all entries (i.e. change to "Team Only").

  2. The FirstVoices development team will upload the new alphabet.

  3. Your language team will manually change each word over to the new alphabet and publish as each word is ready.

PROS

CONS

ROUGH TIME ESTIMATE

PROS

CONS

ROUGH TIME ESTIMATE

  • Language team can get started quickly

  • Editing the existing database means you can use existing audio files

  • You can fix any pre-existing errors along the way

  • The public will only be able to access the entries as they are published (i.e. lose access to the existing entries)

  • Lots of manual editing for the language team

  • Dev Team: 16 hours (Allow a week)

  • Language Team: 220 hours

 

Option C:  Spreadsheet with Entries 

  1. The FirstVoices development team will provide a spreadsheet template.

     

  2. Language team members will map the existing entries to entries using the new alphabet (words, phrases, and audio titles).

  3. The FirstVoices development team will run a script to edit words, phrases, and audio titles.

  4. The FirstVoices development team will upload the new alphabet.

  5. Language team members will check entries for errors by going through the word and phrase list view on FirstVoices.

  6. Language team will manually update story and song entries to use the new alphabet.

PROS

CONS

ROUGH TIME ESTIMATE

PROS

CONS

ROUGH TIME ESTIMATE

  • Less manual editing than Option B

  • Less chance of errors than Option A

  • The public won't lose access

  • The automation will likely result in some errors and will need to be reviewed

  • More manual input (typing) than Option B

  • Errors would be visible in the database until fixed

Dev Team: 40 hours (Allow ~3 weeks)
Language Team: 150 hours